UW SOM Clerkship Catalog

Special Assignment Electives

The School Of Medicine is currently still processing 699 WWAMI Special Elective applications for the 2020-2021 academic year. Please follow the same process outlined below. We are not accepting applications for 697 electives at other academic institutions. Exceptions will be made for Military students. Please reach out to somclrk@uw.edu with questions.

Special Assignment Elective Information

Special Assignment Electives are 2 or 4 week clinical electives for students who have completed their Required Patient Care clerkships. All electives must begin on a Monday and end on a Friday. Special assignment electives cannot be used for research credits nor to fulfill Advanced Patient Care requirements. These electives must be approved by the department that administers your preceptor’s specialty (ex. FAMED electives cannot be approved by Internal Medicine). There are two types of Special Assignment electives with specific requirements for each. Please see below for more information. Clerkships must take place within the UW School of Medicine Academic Clinical Calendar’s 12-week quarter and cannot overlap with breaks or extend into another quarter. Exceptions can be made on a case-by-case basis if a student is taking a 697 away clerkship at another LCME accredited institution.  Special Assignment elective require departmental permission; most clerkships require completion of required MS3/Patient Care clerkships.  This is determined by the Department- please check with department administrator for pre-requisites.

Away Special Assignment – 697s WWAMI Special Assignment – 699s
  • Outside of WWAMI region
  • Clerkships generally follow the dates on the UW SOM Clinical Calendar, although special exceptions can be made.
  • NOTE: An affiliation agreement is required between the UW and the institution if the site is NOT an LCME-accredited OR ACGME-accredited Residency for the program you wish to apply.  Please contact medevalu@uw.edu for additional details.  You can check to see if a site is LCME-accredited here, and ACGME-accredited here.
  • Within WWAMI region
  • Clerkship must follow clerkship dates on UW SOM Clinical Calendar
  • Special Assignment electives at non-LCME accredited institutions or non-ACGME accredited Residency programs are permissible within the WWAMI region, and require additional application information.

 

 

TIMELINE FOR APPROVALS

  • Applications for electives at LCME* accredited institutions and ACGME** accredited Residency programs are due to SOM a minimum 2 weeks before the start date to allow for processing.
  • Applications for electives at non-LCME accredited institutions or ACGME accredited Residency programs are a due to SOM a minimum of 2 months before the start date to allow for processing.

*Most university programs (ex. Stanford University Hospital) are LCME accredited, whereas private clinics and community-based programs (ex. Providence Sacred Heart Hospital in Spokane) are not. Check for LCME accredited schools here

**You can check for ACGME Accredited Residency Programs here

Please note:

  • A course which was previously passed may be repeated one time for credit to receive financial aid.
  • It is not appropriate use of Special Assignment Electives to take an established elective during an off-calendar timeframe.

Special Assignment Elective Application

Application Process

STEP 1:
Site Approves Student Request
STEP 2:
Student Completes and Submits Application to Department
STEP 3:
Department Approves or Denies Request Forwards to Curriculum for Final Decision
STEP 4:
Curriculum Approves or Denies Application
Notifies Student and Department
STEP 5:
Student Submits Schedule Change Form
Forwards Approval to SomReg@uw.edu

Application Instructions:

  1. Determine whether you are going to an LCME-accredited institution or ACGME-accredited residency program for which you intend to apply.
  2. If YES – Skip to “Special Assignment Credit Approval” form
  3. If NO – Fill out the “Student Agreement” form and have your main preceptor/ supervisor fill out the “Provider Agreement” form
  4. Fill out the top half of the “Special Assignment Credit Approval” form
  5. Send the entire packet to the appropriate Clerkship Administrator
  6. Department reviews for educational and clinical merit; if the department approves they will send to the Clinical Curriculum Office for final approval
  7. If approved, curriculum adds the clerkship to E*Value and notifies student and department. Student must contact the Registration and Scheduling team to be registered for clerkship

If you decide not to take a Special Assignment elective after you have already gotten approval and been registered, be sure you inform the site director, appropriate Clerkship Administrator, Regional Administrator, and Registration to have the rotation removed from your schedule.