AY21 Orientation

Residents and fellows new to the UW School of Medicine are asked to complete the various orientation requirements outlined below.

Thank you to those who joined our Live Virtual GME Orientation!

For those who could not attend on June 22nd the session recordings are posted here.

Orientation Compensation

GME will compensate residents/fellows for all time spent at GME orientation, EHR training, and eLearning modules that occur prior to appointment start dates. In order to be compensated residents/fellows must upload their completed UW GME Orientation Checklist before their clinical start date.  Click the “Submit Completed Checklist” button to upload your checklist.

Programs are responsible for compensating residents/fellows for any time spent at program required activities that take place prior to appointment start dates.

Submit Orientation Attestation

AY21 GME Orientation Attestation
Have you completed the AY21 UW GME Orientation Checklist? *
Checklist was emailed and also available on our website
Upload your completed AY21 Orientation Checklist *
Maximum upload size: 52.22MB

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Questions? To expedite your answers reach out to topic-specific contacts listed below. If you need additional help please reach out to the GME Office.

Table of Contents

A. Getting Started

A1  Log into Workday, complete your I-9 form

Visit UW Medicine IT Services – Identity & Access Management to complete your form. Make sure your address is updated to your current home address.

Contact

UW Integrated Services Center
ischelp@uw.edu

A2  Setup your UW Medicine Account

Visit UW Medicine IT Services – Identity & Access Management to set up your UW Medicine account.

 

Helpful Links
Contact

UW Medicine ITS Help Desk
uaa@uw.edu
206.543.7012

A3  Complete Employee Health Requirements

TB Testing

Every incoming Resident/Fellow should submit a copy of a current TB skin test, Quantiferon Gold, or T-spot completed after May 20, 2020, to meet the entry TB requirement.  These results can be submitted as part of the MedHub onboarding package.

For those that need to visit one of the UW Employee Health offices, please do this at your earliest convenience.  This will help us avoid crowding situations as we approach the beginning of the academic year.

**You must have your Employee ID (found in Workday) before you can complete your testing.**

Employee Health Offices:

UWMC-Montlake 1959 NE Pacific Street
Room BB 306
M – W: 6:30am – 5:00pm
Th – F: 6:30am – 4:30pm
Harborview Medical Center East Clinic, Floor 1
Room 21
M – W: 6:30am – 5:00pm
Th – F: 6:30am – 4:30pm
UWMC-Northwest* 1550 N. 115th St. By appointment*

*(only available after June 15th.  You must call ahead and make an appointment.)

Fit Testing

For Residents/Fellows that have completed a Respirator Fit test in the past 12 months, please submit a copy of this documentation as part of your MedHub onboarding package or email a copy directly to the Employee Health office at emhealth@uw.edu. For those that still need Respirator Fit testing, please contact your Program Administrator for specific scheduling information.  For trainees that cannot make one of the scheduled times, please contact Employee Health directly to set up an appointment in their office.

Contact

UWMC-Montlake Employee Health
emhealth@uw.edu
206.598.4848

Harborview Medical Center Employee Health
ehshmc@uw.edu
206.744.3081

UWMC-Northwest Employee Health
jogates@uw.edu
206.668.1625

A4  Review UW Benefits Modules

Enroll early!

Review all 8 modules of the UW Benefits Orientation to learn about the options for medical and dental insurance, life insurance, retirement plans and other benefits available to you. You will need to login with your NetID.

A6  Pick up your badges

Starting 6/22/2020 badges are available for pickup.

UWMC, HMC and Husky Cards will be printed in advance for those who submitted a photo as part of their MedHub Onboarding package. Incoming Residents and Fellows should pick up their badges from each of the badging offices prior to their first clinical day unless their Program communicates alternative arrangements.

Husky cards, for those printed in advance, can be picked up at UWMC-Montlake only.

Badging Offices:

UWMC-Montlake Public Safety Office
1959 NE Pacific Street
Room BB-120
M–F: 7:30 am-4:30 pm
Harborview Medical Center HMC Photo ID/Parking Office
Room 1 CT 153
M, Th, & F: 7 am-3:30 pm
Tu & W: 8 am-4:30 pm
**Closed during lunch hours from 12 pm-1 pm, daily
Contact

UWMC-Montlake Badging Office
206.598.4909

Harborview Medical Center Badging Office
206.744.3254

B. Patient Safety

B1  Complete Patient Safety Self-Guided Module

Review the Patient Safety Self-Guided Module

Patient Safety Module Thumbnail

 

Helpful Links
Contact

Lindee StrizichLindee Strizich, MD
Director, GME Quality and Safety
lstrizic@uw.edu

 

 

C. Online Training, Videos & Resources

C1  Attend or view recorded GME Orientation sessions

The Live Virtual GME Orientation took place on June 22, 2020, 8:00 AM – 11:30 AM PDT

For those who could not attend, the session recordings are posted below.

UW GME Welcome

Byron Joyner, MD, MPA
Vice Dean of GME
Designated Institutional Official (DIO)
bjoyner@uw.edu

UW Medicine Welcome

Timothy Dellit, MD
Chief Medical Officer, UW Medicine
President, UW Physicians

 

Paul Ramsey, MD
CEO of UW Medicine
Executive Vice President for Medical Affairs
Dean of the UW School of Medicine

Our Team Is Your Team

Dr. Jennifer BestJennifer Best, MD
Associate Dean for Graduate Medical Education
Associate Program Director, Internal Medicine Residency Program

206.616.5210
jabest@uw.edu

Cindy HamraCindy Hamra, JD, MA
Assistant Dean for Graduate Medical Education
206.685.5647
hamrac@uw.edu

GME Wellness

Dipti ChrastkaDipti Chrastka, LMFT
Director, GME Wellness Service
206.744.0655
diptic@uw.edu

Julia KocianJulia Kocian, LICSW, MPH
GME Wellness Counselor
206.543.6408
jkocian@uw.edu

Orientation & Onboarding Next Steps

Hayley Fisher
Director, Housestaff Affairs
206.616.8608
hfisher1@uw.edu

UW Medicine Patient Safety Live Case Discussion

Review the Patient Safety Cases prior to watching the UW Medicine Patient Safety Live Case Discussion.

Introduction

Lindee Strizich
Lindee Strizich, MD
Director, GME Quality and Safety
lstrizic@uw.edu

 

Handoffs & IPASS

Fischer Lees
Fischer Lees, MD
Internal Medicine Quality Improvement Chief Resident, HMC

 

Team Communication

Natasha Kwendakwema
Natasha Kwendakwema, MD
Internal Medicine Quality Improvement Chief Resident, VAMC
Co-Chair, UW Housestaff Quality & Safety Committee

 

Error Reporting

Emily Bartlett
Emily Bartlett, MD, MS, MSc
Chief Resident, Emergency Medicine

 

 

Quality Improvement as a Resident and Fellow

Daniel Cho
Daniel Y. Cho, MD, PhD
PGY5, Plastic and Reconstructive Surgery
Co-Chair, UW Housestaff Quality & Safety Committee

 

C2  Attend EHR Training

EHR Training: Epic (outpatient) and ORCA (inpatient)

Training requirements for the UW Medicine electronic health records (used at UW Medical Center and Harborview Medical Center) vary by specialty.  This year all training will be held in live virtual classrooms.  Room assignments and times will be sent out at a later date.

Additional training may be required for residents and fellows rotating at Seattle Children’s Hospital and the VA.  Programs will work with these sites to arrange training.

Residents/Fellows should have received a registration email with your classroom Zoom links. Please contact your Program Administrator with any questions.

Appointment Start Date EHR Training Dates
June 25, 2020 Tuesday, June 23, 2020 and Wednesday, June 24, 2020
July 1, 2020* June 29, 2020 and Tuesday, June 30, 2020
July 7, 2020 (SCH Fellows) N/A
August 1, 2020 Thursday, July 30, 2020 and Friday, July 31, 2020

*For any trainee unable to attend an EHR training prior to the July 1st start date, rooms will be reserved for virtual EHR trainings from July 1st – 3rd. Programs should work with CIS to schedule trainees into classrooms.

Contact

EHR Help Line: 253-632-3243

Can’t attend your assigned date? Contact your training Program Administrator.

The best contact for each task is listed, please direct specific questions to these contacts to expedite your answer.