WWAMI Clerkship Student Housing
If you take a required clinical rotation away from your duty station, lodging will be either provided (in the case of non-Seattle rotations including WRITE, the clinical site will arrange the housing for you and you will not need to pay for anything out of pocket) or reimbursed (in the case of Seattle rotations for Track students, you may either have the School put you up in an Extended Stay Hotel or you may arrange your own lodging and be reimbursed by the UW as long as you follow the policies here).
Clinical clerkship housing is managed by the individual clinical sites, not by the School of Medicine. For details about lodging at any particular site, you should contact that site directly. Clerkship administrators here at the School may have some information, but details change so you’re better off going directly to the site.
NOTE: It is your personal responsibility to insure your private property. Neither the clinical sites nor the owners of the student lodging will be responsible for loss of or damage to your personal property.
The housing at most sites is not suitable for families, and at no site is it suitable for pets. If you intend to travel with your family, you should contact the site well in advance to determine if they can house your family as well as you. If they cannot, you are free to arrange housing on your own, but the School will not reimburse you for that expense. If you intend to travel with a pet, you will need to arrange your own housing and you will have to pay for it on your own. In both cases, it is a professional courtesy to notify the site well in advance if you are not going to stay in the lodging they provide.
The School is obligated to pay clinical sites for the clerkship housing they provide for your scheduled rotation whether you stay in it or not. Usually this housing is arranged for your rotation far in advance of your arrival at the site. If you choose–for any reason other than a disability accommodation–to stay in lodgings other than the housing provided by the clerkship site, you must pay all costs for that housing out of your own pocket and the School will not reimburse those costs
A NOTE ABOUT SEATTLE-AREA CLERKSHIPS WITH CLINICAL SITES IN EVERETT: Some clerkships in the Seattle metropolitan area involve multiple clinical sites, and a student might spend all or part of a clerkship at locations in Everett. No student housing is provided in Everett, but the School will reimburse students for traveling between Seattle and Everett.
Information about the Explore & Focus Phase
WWAMI travel and housing funding in the 4th-year E&F phase can be confusing, but it follows the same rules as are used in the Patient Care Phase. The School is allowed to reimburse students for travel/housing for required clerkships only.
The Neurology and Emergency Medicine clerkships are requirements, so students taking those rotations away from their official duty stations will be reimbursed for travel and housing will be either provided or reimbursed in the same manner it is for the Patient Care Phase.
APC and Subinternship rotations are not as straightforward, but the rule is that the School can support travel/housing for the APC and Subinternships that are recorded as required credits on the Graduation Audit Report (GAR). Per School policy, only the first APC and Subinternships attended during the E&F phase count as required credits on the GAR. This means that the School can only pay for travel/housing for the first APC/Sub-I rotations that appear on your schedule.
If you have, for example, your first APC at your official duty station, that is the course that will appear as a requirement on your GAR. If you have a second APC away from your official duty station, it will not be recorded on your GAR as a requirement, and the School cannot support your travel/housing costs. You should do whatever you can to schedule APCs and Sub-Is that involve travel early in your E&F year. The School’s policies do not allow us to pay for travel/housing for non-required APC/Sub-I rotations even if the School did not pay for travel/housing for an earlier APC/Sub-I. Only the first APC and Subinternships attended during the E&F phase can be reimbursed for housing/travel.