Dear University of Washington students,

Welcome to winter quarter 2025. This message provides important information about new changes around registration and your transcript that are effective for the 2024–2025 academic year.

This also contains a guide with information about adding, dropping or withdrawing from any or all of your winter 2025 courses. You may not need these instructions until later in the quarter, so hold onto this email for future reference.

New for the 2024–2025 Academic Calendar Year

Changes to Period 1 Registration Dates — Beginning with the winter 2025 registration, Registration Period 1 priority groups have changed. Learn more about spring 2025 Registration Period 1 priority groups.

Undergraduate Academic Standing Terms — Effective summer quarter 2024
The language used to indicate University academic standing on the transcript has changed.

Incomplete Grade Policy and Incomplete Request Form — Effective autumn quarter 2024
There is a new policy on Incomplete grades that is effective autumn 2024. For any Incomplete grade assigned to an undergraduate student in autumn 2024 and after, the Incomplete notation (I) will be removed from the transcript after the following quarter ends and a final grade is recorded for the course. The removal of the Incomplete notation (I) does not apply to graduate students.

Community Engaged Learning/Service Learning Annotation — Beginning with autumn 2024, the letter “S” for a Service Learning designation on a course will not be used. The letter “E” for Community Engaged Learning will be used instead.

Winter 2025 Registration Changes

We strongly encourage you to consult with your adviser or advising team before making any changes listed below.

Carefully review these instructions, deadlines and links. Beginning January 13, 2025, there will be a $20 Change of Registration fee associated with any kind of change to your winter 2025 registration, with a maximum of $20 charged per day.

Drop Courses From Your Schedule

Review the tuition forfeiture policy when considering course drops. You may not get all your tuition back depending on when you drop.

Through End of Week 1
January 6–12, 2025

No fee charged. Course drops do not appear on your transcript.
Add and drop courses freely using MyUW. If you drop all your courses, a withdrawal statement and the date of withdrawal will be posted to your transcript.

Through End of Week 2 (Unrestricted Drop Period) 
January 13–19, 2025

$20 fee charged. Course drops do not appear on your transcript.
You can continue to add and drop courses using MyUW, but you will be charged a $20 Change of Registration fee for all registration changes made on a single day. If you drop all your courses, a withdrawal statement and the date of withdrawal will be posted to your transcript.

Late Course Drop Period Beginning Week 3 — Last Day of Instruction
January 20, 2025–March 14, 2024

$20 fee charged. Course drops appear on your transcript.
You may drop one class yourself via MyUW using the Current Quarter Drop self-serve Quarterly Drop. Follow the same instructions as Week 2. To drop multiple classes or an additional class if you already used your Quarterly Drop, use the Current Quarter Drop Adviser-Assisted Drop Request Form. Consult with your adviser, who will check in with you to see if you have questions about dropping classes and will then forward your request to your campus registration team to complete the request. Each dropped course will appear on the transcript with a Registrar Drop (RD) annotation.

Note: If your enrollment depends on maintaining full-time status, including NCAA athletes and F-1/J-1 international students, you may not be able to use the self-serve Quarterly Drop. In these cases, use the Adviser-Assisted Drop.

Note: The $20 Change of Registration fee applies each time you request a grading option change. Based on your overall financial situation, if incurring the grade change fee creates a hardship, you may want to contact the Office of Student Financial Aid.

Registration Tampering Abuse Policy: Don’t buy, sell or hold spots in classes!

Know that trading, selling or buying open spots is a breach of the Registration Tampering Abuse Policy. Consequences include referral to the Student Code of Conduct process, a Registrar’s Hold on your record, and potential diploma withholding for graduating students until the conduct process is complete.

If you have questions on any of the information above, please contact your campus registration team at the email for your campus listed below.

Sincerely,

HELEN B. GARRETT, Ed.D., University Registrar
University of Washington — regoff@uw.edu

ANDREA COKER-ANDERSON, MPA, Registrar
University of Washington Tacoma — reguwt@uw.edu

PAMELA H. LUNDQUIST, M.Ed., Registrar
University of Washington Bothell — uwbreg@uw.edu