MedHub
Requests for Access to MedHub
Request access to MedHub by completing the appropriate form. UW NetID required for form submission.
SCH based staff: Please email pedshr@uw.edu to request a Sponsored NetID.
- Administrator access to MedHub request form: Provides access to program data. Who can submit: A supervisor, manager, director, or GME Office designee (e.g., residency/fellowship program director, Vice Chair of Finance and Administration in a clinical science department, a Division Administrator, or designated GME staff member)
- Faculty access to MedHub request form: Creates an account for any supervising physician or other healthcare provider who supervises and/or evaluates residents/fellows as part of a GME-recognized training program. Who can submit: A supervisor, manager, director, administrator, or GME Office designee (e.g., residency/fellowship program director, residency/fellowship program administrator, Vice Chair of Finance and Administration in a clinical science department, a Division Administrator, or designated GME staff member)
- Program Director/Associate Program Director access to MedHub request form: Provides access to program data for residency/fellowship Program Directors and Associate Program Directors. Who can submit: A GME Office designee.
- GME User access to MedHub request form: Provides access to institution-level data. Who can submit: GME Office staff, UW Medicine Government Accounting staff, hospital administrators, Dean of Medicine IT or UW Medicine ITS staff.
- Hospital Finance access to MedHub request form: Provides access to institution-level billing and IRIS data. Who can submit: GME Office staff, UW Medicine Government Accounting staff, or hospital administrators.
MedHub User Guides
- MedHub Trainee User Guide: A MedHub manual you can download and customize to your own program use.
- Program Settings Overview: A guide for understanding and managing MedHub Program Settings options.
- Procedure Certifications page: Provides instructions on enabling, defining and certifying trainee procedures in MedHub.
- Work Hours Entry Instructions: Provides trainee guidance on work hour submission.
- Work Hour Compliance Monitoring: Provides program guidance on monitoring trainee work hour submission.
MedHub Scheduling Resources
Find resources to assist you with managing your yearly scheduling functions in MedHub below.
Scheduling Workshops
Scheduling fundamentals such as the New Schedule Task Wizard, creating shifts/calls/services, and billing guidelines.
- Scheduling 101 Recording
- Scheduling 101 Slides
- See GME Finance page for Scheduling Guidelines and resources.
GME Naming Conventions are “Site + Activity Description”. Ex: UWMC-ML Cardiology
Common Site Abbreviations: University of Washington Medical Center-Montlake = UWMC-ML, University of Washington Medical Center-Northwest = UWMC-NW, Harborview Medical Center = HMC, Seattle Children’s Hospital = SCH, Seattle Cancer Care Alliance = SCCA, VA Puget Sound Health Care System = VAPSHCS
Creating conferences, using the Conference Import Task Wizard, and creating and assigning continuity clinics.
Entering sick and vacation requests in MedHub, managing Leave of Absence, and helpful scheduling reports
- Scheduling 103 Recording
- See Leaves of Absence page for LOA policies, resources, and guidelines
Scheduling Video Tutorials
MedHub Evaluation Resources
Find resources to assist you with managing evaluation functions in MedHub below.
- MedHub Evaluation Creation and Delivery Guide
- Eval-Palooza: Optimizing Your Evaluation System for Effective Outcomes (recording from 5/28/2024 Feedback Series)
Evaluation Video Tutorials
Need additional MedHub assistance?
- Explore the MedHub Help Tab which contains a number of helpful resources.
- Look out for upcoming MedHub trainings listed on our calendar.
- All enhancements requests and questions should be sent to Allison Shults at ashults@uw.edu. Do not submit requests directly to MedHub.
- Reach out to Jessica Kruse at jlkruse@uw.edu for 1:1 help in-person or via Zoom.
