MedHub
Requests for Access to MedHub
Request access to MedHub by completing the necessary form(s):
- Request for MedHub Administrator access: Provides access to program data. This form can be submitted by a supervisor, manager, director, or GME Office designee (e.g., residency/fellowship program director, Vice Chair of Finance and Administration in a clinical science department, a Division Administrator, or designated GME staff member)
- Request for MedHub Faculty access: Creates an account for any supervising physician or other healthcare provider who supervises and/or evaluates residents/fellows as part of a GME-recognized training program. This form can be submitted by a supervisor, manager, director, administrator, or GME Office designee (e.g., residency/fellowship program director, residency/fellowship program administrator, Vice Chair of Finance and Administration in a clinical science department, a Division Administrator, or designated GME staff member)
- Request for Program Director/Associate Program Director access: Provides access to program data for residency/fellowship Program Directors and Associate Program Directors. This form can be submitted by a GME Office designee.
- Request for MedHub GME User access: Provides access to institution-level data. This form can be submitted by GME Office staff, UW Medicine Government Accounting staff, hospital administrators, Dean of Medicine IT or UW Medicine ITS staff.
- Request for MedHub Hospital Finance User access: Provides access to institution-level billing and IRIS data. This form can be submitted by GME Office staff, UW Medicine Government Accounting staff, or hospital administrators.
MedHub User Guides
- Download the MedHub Trainee User Guide for a MedHub manual you can customize to your own program use
- See Procedure Certifications page for instructions on enabling, defining and certifying trainee procedures in MedHub
- See Work Hours Entry Instructions for trainee guidance on work hour submission
- See Work Hour Compliance Monitoring for program guidance on monitoring trainee work hour submission
MedHub Scheduling Resources
Find resources to assist you with managing your yearly scheduling functions in MedHub below.
Scheduling Workshops
- View Scheduling Workshop 101 for information on setting up your yearly schedule, including scheduling fundamentals such as the New Schedule Task Wizard, creating shifts/calls/services, and billing guidelines
- View Scheduling Workshop 102 for information on creating conferences, using the Conference Import Task Wizard, and creating and assigning continuity clinics.
- View Scheduling Workshop 103 for information on managing leave and absence requests and running helpful scheduling
- See GME Finance page for Scheduling Guidelines
- GME Naming Conventions are “Site + Activity Description”. Ex: UWMC-ML Cardiology
- Common Site Abbreviations: University of Washington Medical Center-Montlake = UWMC-ML, University of Washington Medical Center-Northwest = UWMC-NW, Harborview Medical Center = HMC, Seattle Children’s Hospital = SCH, Seattle Cancer Care Alliance = SCCA
Video Tutorials
Need additional MedHub assistance?
- Explore the MedHub Help Tab which contains a number of helpful resources.
- Look out for upcoming MedHub trainings listed on our calendar.
- All enhancements requests and questions should be sent to Allison Shults at ashults@uw.edu. Do not submit requests directly to MedHub.
- Reach out to Allison Shults at ashults@uw.edu for 1:1 help in-person or via Zoom.
