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GME Track Annual Update

GME Track® is a database and tracking system run by the Association of American Medical Colleges (AAMC) that assists in the collection and management of GME data.

Within GME Track is the National GME Census, which is comprised of two components: the Resident Survey and the Program Survey. Individual programs confirm resident and program data annually, between May and February. Program information will be uploaded in August, October or February to the Fellowship and Residency Electronic Interactive Database (FREIDA) depending on how early your program completes and approves data.

The National GME Census is jointly conducted by the Association of American Medical Colleges (AAMC) and the American Medical Association (AMA).

Timeline

  • Program Survey Opens: May 17, 2023
  • August FREIDA Online Listing Deadlines: July 14, 2023
  • Resident Roster Certification Release Date: July 26, 2023
  • October FREIDA Deadlines: September 29, 2023
  • Final GME Track Deadline: December 15, 2023

Hadar Duman

Hadar Duman, MHI

Director of Accreditation
Phone: 206.616.2961
Email: hadars@uw.edu

National GME Census Process:

Accessing GME Track

Access GME Track
Log in to GME Track.  
Follow below instructions for completing the Program Survey and Resident Survey sections.  

Complete Program Survey

Step-by-Step Instructions

 

Instructions
(GME Track Questions in Bold)
Tips
Click on Program Survey in the PROGRAM INFORMATION section, under “National GME Census” tab.

Click to enlarge.

Update and verify the information provided, using the step-by-step instructions below. Note – be sure to click “Save and Go to Page X” before continuing to a different page.  Navigating between tabs will not save information.
Q1 – Q4. Please answer as appropriate for your program.
Q5. Does this program provide the opportunity to interview applicants via a video conferencing system, for example, Skype or WebEx? Please select as appropriate for your program. Note that per GME guidance, all interviews will be done either fully virtually or in person this season.
Q6 – Q10. Please answer as appropriate for your program.
Q11. Does this program or its sponsoring institution have a formal affiliation with an MD-granting or DO-granting medical school?

Please answer yes.

Please select University of Washington School of Medicine when asked the name of the affiliated medical school.

Q12-Q13. Please answer as appropriate for your program.
Q14. Does the program require USMLE Step 1 and Step 2 scores exam results for applicant interview consideration?

Please refer to the UW Licensure Examination Policy.

Please note, programs are no longer required to indicate the average USMLE Step 1 scores.

Q15. Does the program require COMLEX Level 1 and Level 2 exam results for applicant interview considerations?

Please refer to the UW Licensure Examination Policy.

Please note, programs are no longer required to indicate the average COMLEX Level 1 scores.

Q16 – Q34. Please answer as appropriate for your program.
Q35. Does your institution have a policy that prohibits the hiring of new employees (e.g., residents and fellows) who smoke or use nicotine products? Please answer no. 
Q36. Market your program to applicants! Provide additional, optional information about the program, e.g., special features, educational programs, or benefits not covered in this survey.

Please answer as appropriate for your program.  To ensure we capture the allowance provided to trainees, please include the following sentence in your response to the question:

  • Trainees receive an allowance in the sum of $7000, intended to offset the cost of living in Seattle. The allowance is included in the total compensation schedule which is paid out in each pay check throughout the academic year.

Additional items to potentially list:

  • Global health certification program
  • Library resources
  • Resident and Fellow focused seminars including Life After Residency and Family Planning & Fertility for Resident Physicians
  • Housestaff Quality & Safety Council (HQSC)
  • Network of Underrepresented Residents and Fellows (NURF)
  • Resident & Fellow Physician Union – Northwest (RFPU-NW)
  • Safe Ride Home program
  • Wellness Service: free confidential counseling, learning specialist and community-building events
  • Childcare fund
  • Master in Public Health
  • Parking is free at some rotation sites
Q37. Please answer as appropriate for your program.
Q38. Does the program offer the following to residents/fellows? (Select all that apply.)

Please select yes for:

  • Part-time/shared schedule positions (if applicable to your program)
  • On-site child care
  • Free parking (at SCH and VA)
  • On-call meal allowance
  • Housing stipend

In addition to any other offers as appropriate for your program

Q39. Maximum paid and unpaid days for Family/Medical leave: (Enter 999 if “negotiable”) Please answer 999 for both questions.
Q40. Provide the web address (or URL to a pdf) for your institution’s parental, family, and medical necessity leave policies that include residents/fellows. Please provide the URL to the UW GME Leave Policy, which covers links to all relevant leave policies within our institution.
Q41. Indicate which of the following medical benefits for residents/fellows are available and how they are paid.

Please provide the following information:

Benefit Answer
a. Major Medical Insurance (Health) Institution & Resident Share Cost
b. Major Medical Insurance for Dependents Institution & Resident Share Cost
c. Major Medical Insurance for Domestic Partners Not Available
d. Outpatient Mental Health Insurance Institution & Resident Share Cost
e. Inpatient Mental Health Insurance Institution & Resident Share Cost
f. Group Life Insurance Institution & Resident Share Cost
g. Dental Insurance Fully Paid by Institution
h. Disability Insurance Institution & Resident Share Cost
i. Disability Insurance for Occupationally Acquired HIV Institution & Resident Share Cost

 

Q42. Is the institution that pays the salary for residents/fellows a non-profit institution? Please answer no.
Q43. Provide the annual compensation, number of days paid vacation, and total number of days of paid sick leave for residents/fellows for each year of the program, listed by graduate year.

Please provide the following information, effective AY24 (July 1, 2023).  Please note, the amounts listed below reflect the total compensation (Base Salary + Allowance).

  Salary Paid Vacation/days Paid sick leave/days
Graduate Year 1 $72,564 28 days 17 days
Graduate Year 2 $75,120 28 days 17 days
Graduate Year 3 $77,928 28 days 17 days
Graduate Year 4 $80,964 28 days 17 days
Graduate Year 5 $84,144 28 days 17 days
Graduate Year 6 $87,768 28 days 17 days
Graduate Year 7 $93,096 28 days 17 days
Graduate Year 8 $96,804 28 days 17 days
Graduate Year 9 $100,932 28 days 17 days
Graduate Year 10 $100,932 28 days 17 days
Q44-Q46. Answer as appropriate to your program.
Q47a. Do you want to include expanded detailed information about your program in the 2024 FREIDA? Please answer yes.  The GME Office pays for the expanded detailed information for all ACGME programs.
Q47b. If 47a is Yes, provide the billing information for the FREIDA listing fee invoice, which will be emailed in February 2024.
  • Name: Casey Dalluge
  • Institution: University of Washington
  • Address 2: 850 Republican Street, C-494
  • Address 3: Box 358047
  • City/State/Zip: Seattle, WA 98109-4725
  • Phone: 206-616-6465
  • Fax: 206-685-3314
  • Email: cdalluge@uw.edu

After all program data is completed, approve and submit the program survey by clicking Approve Program Survey located on the righthand top corner of the PROGRAM SURVEY section.

 

Click to enlarge.

Additional guidelines on completing the survey can be found in the GME Track Help document.

Complete Resident Survey

Step-by-Step Instructions
Instructions Tips
Click on Resident Update in the RESIDENT SURVEY section in the PROGRAM INFORMATION section, under “National GME Census” tab.

Click to enlarge.

Add residents who are missing from your roster.

Note, US MD graduate data have been preloaded from the AAMC Student Records System, but be sure to add osteopathic medical school graduates, foreign medical school graduates, transfer-ins since the last GME Track update, and other missing residents in your program.

There are two ways to add new residents to your roster:

  1. Click the “Add Resident” button to add residents one at a time.
  2. Send a spreadsheet to gmetrack@aamc.org with the following required information for each resident. If any of the fields is missing for a resident, the resident will not be able to added. Note, DO NOT include any sensitive personal information in your spreadsheet, e.g. Social Security Numbers. Once the residents have been uploaded GME Track will send a confirmation e-mail.
    • ACGME Program ID Number
    • First Name
    • Last Name
    • Birth Date
    • Resident Start Date (MM/DD/YYYY)
    • Expected Completion Date (MM/DD/YYYY)
    • Medical School of Graduation—Name
    • Medical School Graduation Date (MM/DD/YYYY)
    • ECFMG ID (If Foreign)
    • Years of Prior Training in an ACGME Accredited Program
    • Status of Resident (list of statuses)
For each resident, input resident specific information on the “Addl Status Info” page.  
Once complete, click the “Save and Go to Bio” button.  
Input resident specific bio information on the  “Bio” page.  
Once complete, click the “Save & Return to Status Update” button.  
On the Status Update page, verify or update the status for each resident in the current roster by clicking on the status drop down menu. The status should reflect the resident’s program status as of December 31, 2022.
Click “Approve Resident Survey” when all residents have two check marks next to their names.  
After all resident data is completed, approve and submit the resident survey by clicking Approve Resident Survey located on the righthand top corner of the RESIDENT SURVEY section.

Click to enlarge.

Additional guidelines on completing the resident survey can be found in the GME Track Help document.

GME Track, FREIDA, and National GME Census FAQs

How can I get access to GME Track?

To access GME Track, please email gmetrack@aamc.org and ask for access to your program(s).  In your request email include the ACGME program numbers.

How is resident info shared/used?

The resident information collected in GME Track is used for research and educational purposes such as monitoring the career choices made by medical school graduates, analyzing the impact of market forces on the GME System, and supporting public policy positions concerning the physician workforce. Additionally, a confirmed training status for a resident is updated in the AMA master file. The AAMC only reports resident information in aggregate and does not release personally identifiable information.

What are the differences between “National GME Census”, “GME Track” and “FREIDA”?

The National GME Census consists of two surveys (Program and Resident Survey), which are completed in the GME Track application. The Fellowship and Residency Electronic Interactive Database (FREIDA) is the AMA’s website that displays information collected in the Program Survey.

What do the 3 deadlines mean? (August FREIDA deadline, October FREIDA deadline, and Final GME Track deadline)

The three deadlines correspond with when data submitted in the Program Survey are uploaded to FREIDA Online. For example, programs that submit information by the September deadline will have their program information displayed in October in FREIDA Online.

Can program make updates after the August and October (FREIDA) deadlines?

Yes, programs can make updates at any time while the surveys are open. The final deadline for survey submission is in December.

What happens if programs miss the deadlines?

If a program misses the August and/or October deadlines they may still complete both surveys at any time until the final deadline in December.

If a program misses the December deadline then their prior year’s information will remain visible until the survey window opens the following year.

How can I see the data once it is published?

To access content an AAMC account is required.  Please note this account is different from your existing GME Track account.  Visit the AAMC website to create an account.

Should I include an expanded detailed information about my program for next year?

Yes!  The GME Office pays for the expanded detailed information for all ACGME programs.  Please follow the instructions provided above in the Complete Program Survey Step-by-Step Instructions for Q47b to provide the appropriate billing information.

How do I monitor the progress for my program(s)?

Use Completion Summary, located under the CENSUS STATUS section of the menu, to monitor the progress of your programs.

 

I have additional questions, how can I contact GME Track?

For questions about GME Track, contact (202) 862-6171 or gmetrack@aamc.org.

For questions about the National GME Census, contact (800) 866-6793 or gmesurvey@ama-assn.org.

Do new programs or programs without trainees need to complete the GME Track survey?

Yes. GME Track is a way to communicate with future applicants so even if a program is new or does not have trainees in the next year they should fill out the survey.

Contact Us

Hadar Duman

Hadar Duman, MHI

Director of Accreditation
Phone: 206.616.2961
Email: hadars@uw.edu