Program Administrators

Program Administrator Appointments

Departments/divisions should reach out to the GME Office to alert the team of a new program administrator appointment. 

• Primary Program Administrator:  The GME Office will initiate new program administrator onboarding including:
• • MedHub access, ADS access, listserv registration, etc.
  • Issuing a welcome letter to the new program administrator
  • Scheduling orientations with GME team members
• New UW GME Program Director and Program Administrator Onboarding Checklist (updated August 2024): This checklist is intended to orientation new program directors and program administrators to various aspects of GME.  Includes both required and recommended action items.
• Program Administrator Job Description (updated July 2024)
• Program Staff:  Program administrators may submit a MedHub Administrator Access Request form to request MedHub access for additional program staff.

Program Administrator Contacts

Looking for the name and contact information of a program administrator or program director in a specific program?  In MedHub, go to Resources/Documents > Residency Program Directory to bring up a list of contacts by program.

Program Administrator Resources

• ACGME Program Coordinator Handbook
• GME Annual Program Timeline (updated July 2024):  Includes program activities and GME dates of note by month for the academic year.
• GME Alphabet Soup: Glossary of terms of acronyms frequently used in GME (the “alphabet soup” of GME). These include terms related to accreditation, medical education, compliance, regulatory organizations, and the University of Washington.
• GME Finance: Includes finance resources, training presentations, and scheduling guidelines
• MedHub: Includes user guides, video tutorials, and resources for building and managing schedules and evaluations.

Program Administrator Meetings

The GME Office hosts meetings for program administrators from ACGME and non-ACGME programs.  Topics include GME updates, accreditation, appointments and credentialing, professional development, and best practice sharing.  Meetings are held virtually via Zoom.

Program Administrator Advisory Council (PAAC)

Mission: The PAAC aims to support the development of program coordinators and administrators as essential leaders, particularly within graduate medical education.

Vision: Partner with GME in a consultative role to enhance excellence in graduate medical education.

For questions about the PAAC please contact any of the PAAC members, or email paac@uw.edu.

PAAC Members 

• Joanna Ames, General Surgery, james17@uw.edu
• Robin Boland, Anesthesiology, bolaniss@uw.edu
• Cammie Bullock, Pediatric Cardiology fellowships and PAAC Chair, cammie.bullock@seattlechildrens.org
• Danielle Long, Nephrology, dlong206@uw.edu
• Carrie Wigton, Sports Medicine, cwigton@uw.edu