PLA MedHub Instructions for SCH and VA Contract Managers
These instructions are applicable to SCH and VA site contract managers that review and approve PLAs prior to UW GME approving the PLAs for signature. Any edits on the request form, or PDF template, that are required need to be communicated via email at plas@uw.edu.
Checking the status of PLA processed through MedHub
Step-by-Step Instructions
| Step-by-Step Instructions | |
| Login to MedHub using the single sign on option. |
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| Ensure you are signed in under “GME Office” in the top right drop-down tab, next to your name. |
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| Use Control + F and click on “PLA Management” |
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| Click the “PLA Requests” tab on the PLA Management Overview |
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See the status of your PLAs by navigating to your site in the “Site(s)” filter. You can also add filters for PLA “Status” and “Programs.” |
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Viewing your site’s active PLAs on MedHub
Step-by-Step Instructions
| Step-by-Step Instructions | |
| Login to MedHub using the single sign on option. |
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| Ensure you are signed in under “GME Office” in the top right drop-down tab, next to your name. |
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| Under “Institutional Functions”, click on “Sites” |
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| You will be directed to the site list. Click “Control + F” and search for your site. |
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| Click on your institution. |
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On the right side of the site page you will see all active PLAs. To download an agreement, click on the document link on the far-right column. |
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Creating a Site Contract Report
Step-by-Step Instructions
| Login to MedHub using the single sign on option. |
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| On the top right of the page there is a drop-down menu of programs you manage. Select the program that the rotation request applies to. |
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| To generate a report, click the “Reports” tab at the top right of the MedHub home page. | 
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| In the “Choose Report” tab, under “Scheduling Reports”, click on “Site Contract Report”. |
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| Include the desired filters to view your desired program and sites. You can also filter by the status of the contract (active/inactive). | 
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| The next page will ask if you want to generate the report in HTML format or in an Excel sheet. | 
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Once your report is finished processing, you can view/download it in the format you selected in the step above Please note, when viewing contracts through the reporting tool, there is no option to select a specific contract nor download the file from that page. |
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| See examples below for sample reports: | |
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In HTML:
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In Excel:
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Please note, if a PLA is a renewal, the old PLA will be marked “Inactive” by GME. PLAs marked “Active” are currently in effect; PLAs marked “Inactive” are past their expiration date and are grayed out but still show in the Contract List. |
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