Non-ACGME Program Resources

Program Development

New Program Applications

• Application for New Non-ACGME Program (revised 2/2021)
• Submission Timeline: Applications for new non-ACGME programs are accepted on a rolling basis.  Programs should allow 3-4 months from the time the application is submitted to the GME Office until approval. Programs cannot begin recruitment until after the fellowship has been approved; it is therefore recommended that programs take into consideration the review timeline and expected timeframe for recruitment (eg, whether internal timeline or set by a national match or specialty society).
• Completed Application: Please email applications for new programs to Gabrielle Pett at nathangl@uw.edu.

Policies, Guidelines and Educational Standards

• ACGME Requirements for Sponsoring Institutions with Non-Standard Training Programs for J-1 Visa Sponsorship
  • ACGME Recognition of SIs with NST Programs (presented 5/25/22)
• Department Chair Letter of Support: Non-ACGME Program Director Appointment Letter Template (revised 10/23/23). 
  • Template required for all program director appointments in new non-ACGME programs and all program director changes.  Please see comments on template for additional instructions and email letters to Gabrielle Pett at nathangl@uw.edu.
• Educational Standards for Non-ACGME Programs (revised 6/12/24)
• Educational Program: Curriculum and Goals and Objectives
• GME Policies and Procedures:  Table indicates policies relevant to non-ACGME programs
• GMEC Approved (Non-ACGME Accredited) Programs Policy and Procedure (revised 7/14/22)
• Non-ACGME Program Fellow Complement Expansion Questions and Guidelines
• Non-ACGME Program Letter of Agreement (PLA) Template
• Recruitment Resources

Fellow Appointments

• Appointment and Performance Guidance (Fellow Non-ACGME titles)
• Eligibility, Recruitment, and Selection Policy for Non-ACGME Programs (updated 7/14/22)
• Fellow Non-ACGME Appointment Resources (UWSOM Academic Appointments and Compensation (AAC))
• GME Credentialing Guidelines and Resources (Fellow Non-ACGME titles)
• Leaves for Non-ACGME Fellows
• Non-ACGME Fellow Visa Matrix (updated 6/8/23)
• Visas

Orientation

• Orientation Content Recommendations for Non-ACGME Programs
• GME Orientation (Fellow Non-ACGME appointments)
• Medical Staff Onboarding (MSO) Orientation (Acting Instructor appointments)

Fellow Evaluation

Non-ACGME programs may wish to review the tools on evaluation and Individual Learning Plans (ILPs) developed for ACGME programs on the Resident & Fellow Evaluation page of this site for guidance in developing your evaluation and performance structure.

MedHub

The GME Office uses the MedHub Residency Management System to track all non-ACGME programs, program directors, and program administrators.  Programs are not required to use MedHub except in certain situations.

• Requests for MedHub access:  Submit a MedHub User Access request form
• Evaluations Setup and Support:  Contact Allison Shults at ashults@uw.edu for assistance using MedHub for evaluations.
• Program Letters of Agreement:  All Non-ACGME PLAs are tracked in MedHub.  See PLAs and Rotations Requests. 
• Onboarding/Credentialing:  Fellows holding the title of Fellow Non-ACGME are onboarded via MedHub.  Email uwgme@uw.edu if questions.

Program Director and Administrator Development

All educational programs developed by the GME Office for ACGME program directors and administrators are open to program directors and administrators of non-ACGME programs and are announced via the GME listservs.  Meeting dates and agendas and are located in the Meeting and Events section of this site.  These include:

• GME PD/PA Orientation
• GME Lunch & Learns
• Program Director Development Series
• Program Administrator Meetings

Program directors and program administrators receive communications from the GME Office via two listservs.  Email nathangl@uw.edu to be added the applicable listserv.

Fellow Resources

• GME Wellness Service
• Report a Concern
• UWSOM Faculty Development and Resources
• UWP Resource Site (requires AMC login)
• UWSOM Well-Being and Support
• Washington State Employee Assistance Program (WA EAP)