Non-ACGME Programs

New Program Applications

• New Non-ACGME Program Application and Submission Instructions

Policies, Guidelines and Educational Standards

• ACGME Requirements for Sponsoring Institutions with Non-Standard Training Programs for J-1 Visa Sponsorship
• Department Chair Letter of Support: Non-ACGME Program Director Appointment Letter Template  Required for all program director appointments in new non-ACGME programs and all program director changes.  Please see comments on template for additional instructions and email letters to Gabrielle Pett at nathangl@uw.edu.
• Educational Standards for Non-ACGME Programs
• Educational Program: Curriculum and Goals and Objectives
• Fellow Evaluations
• GME Policies: Includes policies relevant to non-ACGME programs
• GMEC-Approved Non-ACGME Accredited Programs Policy
• Non-ACGME Program Fellow Complement Expansion Questions and Guidelines
• Program Letters of Agreement (PLAs): Non-ACGME Educational Experiences
• Recruitment Resources

Fellow Non-ACGME Appointments

• Appointment and Credentialing
• Appointment and Performance Guidance
• Time and Leave
• Visa Sponsorship

MedHub

The GME Office uses the MedHub Residency Management System to track all non-ACGME programs, program directors, and program administrators. Programs are not required to use MedHub except in certain situations.

• Requests for MedHub access: Initiated by the GME Office for new programs and program director and administrator transitions.  Programs can submit a MedHub User Access request form to request access for additional program users.
• Evaluations Setup and Support: Contact Jessica Kruse (jlkruse@uw.edu) for assistance using MedHub for evaluations.
• Program Letters of Agreement: All Non-ACGME PLAs are tracked in MedHub. See PLAs and Rotations Requests. 
• Onboarding/Credentialing: Fellows holding the title of Fellow Non-ACGME are onboarded via MedHub. Email uwgme@uw.edu if questions.

Program Director and Administrator Development

All educational programs developed by the GME Office for ACGME program directors and administrators are open to program directors and administrators of non-ACGME programs and are announced via the GME listservs. Meeting dates and agendas and are located in the Meeting and Events section of this site.

Program directors and program administrators receive communications from the GME Office via two listservs. Email nathangl@uw.edu to be added the applicable listserv.

Resources for Fellows

• GME Report a Concern
• GME Wellness Service
• UW Medicine Physicians Resource Site (requires AMC login)
• UWSOM Faculty Development and Resources
• UWSOM Well-Being and Support
• Washington State Employee Assistance Program (WA EAP)

Fellow Orientation

Program Orientation

The following information should be shared by programs with all new fellows at the start of their appointment:

1. Program introductions
   • Program leadership: program director, associate program director, department chair, division head, program administrator
   • Current fellows
   • Key department staff: department administrators, IT staff, research, HR
2. Provide Overview of Program Structure
   • Educational goals and objectives, clinical rotations, rotation sites, didactics, research requirements, supervision, case/procedure log requirements
   • Delineation of role as a fellow vs attending (if appliable)
   • Teaching responsibilities (teaching of residents)
   • Specialty requirements for graduation (if applicable)
3. Review Evaluation Process
   • Delivery system (e.g., MedHub)
   • Types of evaluations (fellow, faculty, program, evaluators)
   • Frequency of evaluations
4. Mechanisms for raising concerns and providing feedback
   • Program
   • GME Report a Concern
   • UW Medicine Bias Reporting Tool
5. Other Resources
   • Process for department education fund/reimbursements
   • Leave request process and extension of training (e.g., for board requirements)
   • UWSOM Faculty Well-Being and Support
   • UW Health Sciences Library
   • Research resources
   • UW Network of Underrepresented Residents and Fellows (UW NURF)
   • UW Housestaff Quality and Safety Committee (HQSC)

UWSOM Orientation

Non-ACGME fellows will attend one of two different orientations based on their appointment:

• Fellow Non-ACGME: GME Orientation
• Acting Instructor: UW Medicine Office of Faculty Affairs New Faculty Orientations