Onboarding & Orientation FAQs

1. Via the onboarding link sent to your email, and
2. Full access to MedHub, with a UW NetID

Full access to MedHub will not be available to incoming residents and fellows until their appointment start date, so access to MedHub is limited to the onboarding portal only until then.

If applying for the Limited (ML) license, select “Resident Physician” on the application to apply for the limited (ML) license. It certainly is counterintuitive as an incoming fellow, to select that option because “Fellowship” is an option to choose, but “Resident Physician” is the correct application type. This information is also outlined in our State Licensing Policy, under the section titled, “Physician Limited”, provided to all incoming residents and fellows via the MedHub onboarding package. The Physician And Surgeon Fellowship (FE) License is intended for individuals who are international medical school graduates, and who will be completing a non-ACGME training program.

Incoming residents and fellows are only eligible for fee-exempt DEA, with an institutional email address (i.e: one ending with @uw.edu). During the onboarding process, your program will be working with your department’s HR team to enter you as an employee in our HR system, Workday. When the hiring process is complete, you will receive an email that will prompt you to set up your UW NetID (institutional email). This process will be occur in the spring. When completing the DEA application, list the Program Director as the Certifying Official and list the address provided by your training program as the Institution Address. More information can be found on our DEA Registration Policy.

Please visit the Incoming Resident & Fellow webpage for all orientation information.

Please visit the Incoming Resident & Fellow webpage for all orientation information.

Please notify your Program Administrator to make alternate arrangements.  You can also view the session recordings on the orientation webpage posted to the Incoming Residents & Fellows webpage following the live event.

Training for residents and fellows on the UW Medicine Epic EHR is arranged by the GME Office as part of GME Orientation.  Training requirements vary by specialty and delivery will be as follows: online only, online + ILT, or ILT only.  For more information see the Complete UW Medicine Epic EHR Training section on the Orientation page.

GME will compensate residents/fellows for all time spent at GME orientation, EHR training, and eLearning modules that occur prior to appointment start dates. In order to be compensated residents/fellows must upload their completed UW GME Orientation Checklist before their clinical start date.  Following orientation, you will be able to submit your completed checklist via a button at the top of the Orientation webpage. Programs are responsible for compensating residents/fellows for any time spent at program-required activities that take place prior to appointment start dates.

GME cannot make individual recommendations about your benefits plans but we are happy to connect you to UW Benefits.  In selecting your plan, please review the Benefits Summary PDF and all 8 modules of the UW Benefits Orientation to learn about the options for medical and dental insurance, life insurance, retirement plans and other benefits available to you. You will need to login with your NetID.  You can enroll in benefits in Workday on your appointment start date.  If you have questions about the enrollment process within Workday, please contact the ISC.

Insurance benefits generally begin the first of the following month. However, if an eligible appointment begins on the first business or calendar day of the month, eligibility begins on that day. 

Eligible employees can choose between the UW Retirement Plan (UWRP) or the state’s Public Employee Retirement System (PERS) Plan 3.